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Parish Council Minutes

January 2012

Minutes of the Meeting of Sherington Parish Council held on Tuesday 3rd January 2012 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs D Keene, (Chair) J Ager, D Hyde, A Denman (arrived 7.45pm), M Northfield and A Green

ALSO ATTENDING: Wendy Austyn (Clerk) and Cllr Keith McLean (Sherington ward councillor)

Cllr Thomson.

Cllr Northfield declared an interest in the Community Shop item.

The minutes of the meeting held on 6th December 2011 were agreed as a true record and signed by the Chairman.


4.1 MK Play Association Play Ranger sessions. The MKPA has clarified that the offer to continue the provision of play sessions is unique to Sherington as one of the best attended sessions over the last few years. A possible £5000 grant from the MK Community Foundation would be solely for Sherington. Any parish council contribution will now be discussed at the precept meeting.

4.2 Woodland Trust free tree packs. The application for this has now been made with the main planting location given as the land around the new shop. A response is awaited.

4.3 Summer meeting dates. The usual meeting date for June 2012 is a bank holiday this year so it was agreed to hold the meeting a week later. It was then agreed to hold the July meeting a week later than normal as well to keep a month between the two summer meetings and reduce the amount of time remaining before the September meeting. ACTION: Clerk


Cllr Northfield reported that the new shop arrived just before Christmas and the anticipated opening date as well as the transfer of the newspaper franchise is end of January. For reasons unknown the Post Office has announced it will open in the shop on 29th February. The trenches to accommodate the utilities are being dug this week and an exterior sign is being made locally. A lease agreement between Shopco and the new proprietor has been drafted and is to be formalised by a local solicitor. A response from MKC regarding Parish Partnership funding is expected very soon but Shopco is still keen to receive donations from those in the village that have not yet contributed to this eagerly anticipated project. The parish council has been asked to consider contributing funds towards a new car park entrance. ACTION: Cllr Northfield

Cllr Keene is due to meet again with Mouchel Property Services and will use the newly drafted lease agreement between Shopco and the proprietor to inform the agreement between the parish council and Shopco. ACTION: Cllr Northfield, Cllr Keene


7.1 Bank Account balance at 3rd January 2012 £10,857.90

7.2 Cheques for payment were as follows:

03/01/2012E.ON Electricity for pavilion £98.44 101974
03/01/2012T Pilcher Noticeboard repairs £44.35 101975
03/01/2012Martin Jeeves Perry Lane caretaker/bookings £100.00 101976
03/01/2012Sherington Community Shop Ltd Shopco remaining funds tfr £923.20 101977
03/01/2012Wendy Austyn Clerk's salary £164.03 101978
03/01/2012Nina Beal Pavilion cleaner £51.28 101979

7.3 Shopco funds In between the parish council meetings the clerk transferred the following sums from the dormant account in temporary use by Shopco and wrote cheques: Cabsite Portable Building Sales £16494; Lune Architects £1350; Anglian Water £2216.40 and JHAI Ltd £456. At this meeting the clerk gave back the remainder of the funds to be placed into Shopco's own bank account, this totalled £923.20.

7.4 Cricket Club "dormant" bank account The bank account used temporarily by Shopco was discussed. The clerk confirmed that although this account is in the parish council's name, she has been reliably informed that the money contained therein belongs to the disbanded Sherington Cricket Club. Cllr Ager was keen for this money totalling several hundred pounds to be relocated appropriately and it was agreed to first investigate its history including asking the bank. The clerk will also search the parish council's own archives for possible answers. ACTION: Clerk

7.5 Bank signatories It was agreed to alter the bank mandate so that Cllrs Denman, Northfield and Green become additional signatories and ex-councillors are removed. ACTION: Clerk


8.1. 11/02698/FUL and 11/02699/LBC The Old Rectory 16 School Lane - Demolition of an outhouse; construction of two storey house including conversion of two existing stone barns; plus listed building consent. The parish council has not been notified of the outcome of the previous application for this property but had no adverse comments to make.

8.2. 11/02673/FUL 24 Gun Lane Erection of garage (amendment to approved applications 08/00450/FUL and 08/01940/FUL). There were no adverse comments.

8.3. Decisions. There were no decisions to report.


9.1. Pavilion management group. There has been no meeting since the last parish council meeting although Cllr Ager reported that bookings are picking up.


10.1. The meeting to agree next year's budget and precept is on Tuesday 10th January.


11.1. Community Parish Emergency Plans. Further to recent correspondence from MKC it was agreed that it was not necessary to formulate an official plan at this time.

11.2. MKC Draft New Residential Development Design Guide SPD. This document sets out to give guidance on design of future development, with a deadline for comments of 13th February. This will be on the February agenda; there is also a meeting at MKC on Wed 18th January 6.30pm to provide information that will assist in formulating a response. Cllr Keene will try to attend. ACTION: Cllr Keene

11.3. Email re snow clearance. A village resident has suggested that the parish council purchase a snow plough and gritter. It was agreed that this did not fall within the remit of the parish council.


12.1 Cllr McLean reported that he will award £500 of his discretionary spend to the Shopco project. Cllr Northfield thanked him on behalf of Shopco.

12.2 Cllr McLean noted that there was no progress with the cycle path and agreed to chase it up.

12.3 Cllr McLean asked if draft minutes of meetings could be sent to him in future, this was agreed. ACTION: Clerk


13.1. Cllr Denman reported an issue with a dog on Crofts End. It was agreed to forward this information to the MKC Dog Warden. It was also noted that personal safety concerns should be reported to the police.. ACTION: Clerk

13.2. Cllr Keene suggested a date of 14th/15th January to plant a memorial tree for the late Peter Cook. The clerk will arrange for a plaque to be engraved with suitable wording. ACTION: Clerk

13.3. Cllr Hyde reported that he was unfortunately away during the recent bout of heavy rain so as yet has been unable to take any photos of the environmental impact on Alban Hill. ACTION: Clerk, Cllr Keene

14. DATE OF NEXT MEETING The next meeting will be held on Tuesday 7th February 2012 at the Village Hall commencing at 7.30 pm. There being no further business the meeting closed at 8.35 pm

          Pages 1387 to 1389  

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