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Parish Council Minutes

June 2015

Minutes of the Meeting of Sherington Parish Council held on Tuesday 2nd June 2015 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs I Collinge (Chair), A Thatcher, R Johnstone, A Hughes, RConstantine and E Caldwell.

ALSO ATTENDING: : Hannah Balazs (Clerk) and fourteen members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ward Cllr D Hosking, Cllr W Bush.

2. RECEIVE DECLARATIONS OF INTEREST
None.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 12th May 2015 were agreed as a true record and signed by the Chairman.
Regarding minutes - No objections to putting draft minutes on website

4. WARD COUNCILLOR'S REPORT

5. CLERKS REPORT

6. NEIGHBOURHOOD PLAN
Steering group: Cllr Bush proposed for Chair by Cllr Collinge and seconded by Cllr Caldwell - all agreed. Group to consist of Cllrs Hughes, Constantine, Caldwell, Thatcher, Collinge, Bush.
Mission Statement and Objectives meeting to be arranged between Cllr Bush and Cllr Thatcher to pull together a final draft for approval. Action: Cllr Bush, Cllr Thatcher

7. PERRY LANE PAVILION
Cllr Johnstone requested info from Parish Clerk awaiting answers. ACTION: Clerk
Site meeting to be arranged between Cllrs Constantine, Caldwell and Johnstone as part of the new Pavilion Working Party. ACTION: Cllrs Constantine/Caldwell/Johnstone
Cllr Collinge reported back on response from MKC regarding the pothole issue - awaiting further response from MKC.
Booking breakdown requested from Parish Clerk. ACTION: Clerk

8. VILLAGE SHOP
Mr Blight read from document (A COPY TO BE ATTACHED- has been requested)
Mr Blight from Shopco asked to clarify some misconceptions regarding the handover of the shop. Shopco is a provident society regulated by the FSA and registered at Company house not a limited company. There are no directors. When it was understood that the previous shop owners wished to leave in Aug 2014. Mr Northfield and Mr Blight highlighted that they wanted to leave Shopco due to time restrictions as they had been running with no support. It was discussed in Autumn Parish Council meeting and agreed unanimously that the PC would take over the shop but when it came to legally taking it over no-one agreed to take on. Shareholders have been consulted and Shopco has been officially dissolved and will be transferred to the PC. Shareholders will receive refund once the PC has agreed this. There are sufficient funds for the winding up fees and bank audit required. No bank account will be transferred. Shop or costs to a shop have been discussed in NP therefore a firm decision needs to be made.
Post Office closures due to Udi resigning - the Post Office has been approached to facilitate the new owners taking over, there has been some shop figure confusion which has delayed things. New shop owners have been invited to interview. There is no salary and remuneration is on transaction basis. Post Office is aware of feelings to retain the post office.
Planning have stated that they will not renew planning expires 2016.
PC to pull together a committee to run. Mr Northfield and Mr Blight officially give notice that their involvement will end in July 2015. Documentation current tenancy agreement, no land agreement as was rejected by Shopco solicitor. In 6 weeks Shopco will cease to exist with a formal dissolution of Shopco with 81% of the shareholders agreement. Communications regarding Shopco meetings were in SCAN, email and through shareholder doors.
Shopco will submit form to FSA and Shopco will wind up. Money in the account covers the electrician and accountant any remaining funds will be donated to charity as Shopco sees fit.
Tenancy agreement will be passed on for new agreement to be drawn up with simply change of details to maintain relationship with shop owners. Legal document to transfer the shop unit.
Shop unit and its maintenance will sit with the PC

May 2016 the existing planning for the permanent shop site will run out. Suggestion has been that if cladded with a pitched roof the existing site MAY be approved by MKC. Cllr Geary highlighted that temporary permission always extended soon turns into permanent and with plans for the NP we should not feel pressured by this deadline to find a solution. Alarms and safes would be removed if Post office fails to be re-commissioned. Interview next week with PO.
Cllrs Thatcher, Johnstone and Collinge to take forward with the Clerk ACTION: Cllrs Thatcher/ Johnstone/ Collinge, Clerk ACTION: Shopco/Clerk

9. VILLAGE HALL PLAY AREAS
Seats
As requested by New Thursday Group - up top end of the park near the larger swings as no seating up that end. Mr Burton recommended contact with MK Leisure and playground as they can advise what to buy and where from. ACTION: Clerk
Litter Bins
Cllr Caldwell to action with either Kevin Wilson or Andy Hudson MK Head of Waste
Dog bins
Also need attention
Cllr Caldwell to talk to the council about all bins and need to liaise with MKC to get them to empty them on a weekly basis. ACTION: Cllr Caldwell

10. CLOTHING BANK
Request from the Air Ambulance for a clothing bank in the village was denied.

11. FREE TREES
Mr Williams to supply a plan of sites and work with Cllr Thatcher and Cllr Bush (if willing) to pull together application form. ACTION: Mr Williams

12. FINANCE

12.1 Bank Account balance at 2nd June £26,884.93

12.2 Cheques for payment were as follows:

02/06/2015Martin Jeeves Perry Lane Caretaker £100.00102312
02/06/2015N Beal Perry Lane Cleaner £42.00102313
02/06/2015Brian West and Son Village Hall Car Park £306.00102314
02/06/2015Anglian Water Pavilion Utilities £83.64102315
02/06/2015Hannah Balazs Clerk's Salary £193.89102316

The new bank mandate will have all the new councillors on Cllrs I Collinge (Chair), A Thatcher, R Johnstone, A Hughes, R Constantine, E Caldwell and W Bush along with the new parish clerk Hannah Balazs.

12.3. Cllr Collinge requested that a separate meeting be held to discuss Annual Return and the 2015/6 budget. ACTION: Clerk

13. PLANNING APPLICATIONS AND DECISIONS

13.1. Ref - 15/01152/TCA 5 Village Close, Sherington, MK16 9PZ Notification of intention to remove 1x Goat Willow Tree in the garden - No adverse comments ACTION: Clerk

13.2. Ref - 15/01006/TCA : 8 High Street, Sherington, MK16 9NB Notification of intention to fell 1x Ash Tree (T1) - Objection based on Woodland Trust directive regarding Ash Trees ACTION: Clerk

13.3. Ref - 15/01001/FUL : 2 Village Close, Sherington, MK16 9PZ Erection of new detached single garage, internal alterations and new window and door positions - NO adverse comments. ACTION: Clerk

14. EXTERNAL MEETINGS

MK North East Area Forum in North Crawley - Clerk to forward details ACTION: Clerk

15. CORRESPONDENCE/NEW CONSULTATIONS

  Mr Kennedy and his team will be officially thanked for the Community action work. ACTION: Clerk Best Kept Village - applications in Feb/March - foster community sprit for next year to enter.

16. PUBLIC COMMENTS

17. COUNCILLORS ITEMS

17.1. Cllr A Hughes RE Shop - Rent from the tenant would this cover costs and make an income? Mr Northfield confirmed
17.2. Cllr I Collinge - Public footpath sign at Bancroft is now back
17.3. Cllr A Thatcher - Who is responsible for clearing weeds between curb stones and tarmac? MKC are responsible. The Green at Carters Close is also MKC.

18. DATE OF NEXT MEETING The next meeting will be held on Tuesday 7th July 2015 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 2130hrs

          Pages 1503 to 1506  

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