The name of the society shall be "The Sherington Historical Society".
The aim of the society is to preserve the history of Sherington for the people of Sherington.
To create an archive of matters that pertain to Sherington & its immediate surrounding district.
To ensure that the archive & property of the society formally controlled & kept in safe custody.
To ensure in the event of the society's demise, that the Sherington Parish Council would be asked to take custody of the archive & its associated property.
That there will be a meeting available to members, at approximately monthly intervals, but at least 10 (ten) meetings per year.
A committee to be appointed to run the day to day affairs & that its decisions shall be brought to full meetings of the society, for ratification.
The committee to consist of at least 4 (four) members & shall include. Chairman, Vice-Chairman, Treasurer & Secretary. These officers shall be elected annually at the Annual General Meeting & that various other duties may be assigned by this committee. A quorum of the committee shall be 3 (three) members. The committee shall be empowered to make emergency by-laws, also be able to co-opt an additional member onto the committee, if in their opinion, the need arises. Any such changes to be submitted at the next AGM for approval.
Any member shall be eligible to sit on the committee.
A minute book shall be kept of committee meetings & any other meetings.
Membership shall be open to anyone who has an interest.
The annual membership fee shall be £5-00, £9-00 for couples & £1-00 for the attendance to meetings. This fee to be reviewed as necessary.
At all times the society will conduct itself in a way that is to the advantage of Sherington as a whole, but will confine itself to matters that are covered by its constitution.
Changes to the constitution can only be made at the AGM, then by a two thirds majority. Any member can institute changes to the constitution by obtaining 2 (two) seconders & calling for an EGM, & then obtaining the necessary two thirds majority.
The societies funds shall be managed by the treasurer & a statement of the current situation be available at each committee & general meeting. That a bank account be maintained & that there be 3 (three) signatories, (officers or committee members) but only 2 signatures required for each withdrawal.
The annual general meeting shall be held in March each year. A notice be given at least 10 days prior to the meeting.
To receive & approve the reports of the activities of the society over the past year.
To receive & approve the treasures audited accounts for the past year.
To elect officers & committee members for the coming year
To transact any other business.
The society shall not be involved in any litigation disputes whatsoever & shall remain neutral at all times.
That at any time during the year the committee shall, at its discretion, be empowered to bestow an Honorary Membership, but must bring this to the attention of the members at the next meeting.
